Executive Assistant / Project Manager (Remote)

About the role

We are looking for an organised, efficient and motivated Executive Assistant with exceptional project management skills, to join our growing team! You will ensure the smooth running of Red Piranha, by providing administrative and operational support to the business, by coordinating and assisting in vital tasks, using your exemplary communication and project management skills, if this is you …. we’d love to meet you!

Key responsibilities

• Provide timely and professional support to the business, undertaking a wide variety of administrative, support and coordination functions working with both internal and external parties
• Assist Senior Leaders, undertaking aspects of their role i.e. managing calendars, scheduling meetings
• Record meeting notes, documenting key takeaway and action items   
• Maintain records, and ensuring document are up to date, organised and accessible
• Develop, prepare, and produce correspondence, documents, reports and present in a timely, efficient and professional manner
• Ability to handle confidential information with integrity
• Assist in project management by tracking deadlines, monitoring progress and coordination with relevant stakeholders
• General office management such as ordering stationary, managing office equipment, and coordinating vendors or service providers
• Organize events, meetings and conferences, including booking venues, catering, preparing materials and coordinating participants
• Organise travel and accommodation for team members (including Board members), both nationally and internationally

About you

• Bachelor’s Degree in Business Administration, Management, with a demonstrated 5+ years in an Executive Assistant/ Project Manager, or similar, ideally in a fast-paced Cybersecurity environment
• Supported C-Level foreign executives
• Exceptional project management (with certificate) and time management skills across multiple calendars in a project support or coordination capacity
• Demonstrates a high level of technical competency, proficiency in Microsoft O365, including SharePoint
• Ability to handle confidential information with integrity
• Ability to work as a part of a team or autonomously
• Highly developed communication and interpersonal skills, enabling the development of and maintenance of professional and productive relationships with both internal and external stakeholders
• Strong organisational and multitasking skill with high attention to detail and accuracy
• Strong written and verbal communication skills
• Lastly, you are a self-starter, positive ‘can do’ attitude, enthusiastic and self-motivated with the drive to succeed! 
  
  

Desirables

• You are a business support administrator genie, who others can trust and rely on!
  
  

Clearance Requirements

• Ability to obtain and maintain a Philippines Police Clearance